GC Forum
Privacy Notice

Who we are

The Birketts GC Forum is a private, members‑only professional platform operated by Birketts LLP, a law firm authorised and regulated by the Solicitors Regulation Authority.

Birketts LLP is the data controller for personal data collected through the GC Forum website.

What personal data we collect

When you apply to join or participate in the GC Forum, we may collect the following categories of personal data:

• your name, job title, organisation, sector, and location
• your contact details, including email address and telephone number
• professional information relevant to your role as an in‑house legal professional, including areas of responsibility and topics of interest
• application and membership information, including approval status and administrative notes
• login and account details, including email address and encrypted authentication credentials
• profile information you choose to provide, such as a profile photograph or LinkedIn URL
• records of your engagement with GC Forum content, events, webinars, or resources
• information you submit via contact forms or communications with Birketts

How we use your personal data

We use your personal data to:

• assess and administer applications for GC Forum membership
• manage your account and authenticate access to the platform
• administer events, webinars, roundtables and related resources
• provide access to GC Forum content, articles, videos and materials
• communicate with you about GC Forum activities and professional events
• manage and improve the operation, content and functionality of the GC Forum

Processing is limited to purposes connected with operating, administering and supporting the GC Forum and related professional engagement activities.

Lawful basis for processing

We process your personal data on the basis that:

• it is necessary to take steps at your request when you apply to join or participate in the GC Forum
• it is necessary for our legitimate interests in operating a professional networking platform, managing membership, and engaging with in‑house legal professionals

Where analytics cookies are used, these are only deployed with your consent via the cookie banner.

Who we share your data with

Your personal data is handled by Birketts LLP and shared internally with relevant partners and staff involved in operating and delivering the GC Forum.

We also use trusted third‑party service providers who act as data processors on our behalf, including providers of hosting, database management, authentication, email delivery, security, and analytics services. These providers process personal data only in accordance with our instructions and subject to appropriate contractual safeguards. We do not sell your personal data, and it is not shared with third parties for their own marketing purposes.

How long we keep your data

Personal data relating to approved GC Forum members is retained for as long as your account remains active. If your account is closed, your profile data will be deleted in accordance with our retention practices. Application data and certain administrative records may be retained for longer where necessary for operational, audit or legal purposes.

Your rights

You have rights under UK data protection law, including the right to:

• access your personal data
• request correction of inaccurate or incomplete data
• object to or restrict processing in certain circumstances
• request deletion of your personal data where applicable

Further information

This is a short, service‑specific privacy notice for the Birketts GC Forum.

For full details about how Birketts LLP processes personal data, including information about data security, retention, international transfers, complaints handling and how to exercise your rights, please read our full Privacy Notice on the Birketts website: www.birketts.co.uk/compliance/privacy-notice/